Funding & operations
15 guides written so a business owner can act on them, not so a processor looks good.
Card Payment Outage Plan: Keep Taking Cards
Card networks plan for outages. Most shops don't. A one-page plan written before the holiday rush is cheaper than a lost Saturday.
6 min read Funding & operationsNo More Pennies: Cash Rounding vs Card Totals
The penny is on its way out in the US. Cash totals may be rounded, card totals may not, and your point of sale has to know the difference.
6 min read Funding & operationsWhen Will Card Sales Reach Your Bank?
The sale happens today. The money lands on the schedule in your agreement. Know that schedule.
7 min read Funding & operationsClose Your Card Batch Every Day
A small end-of-day habit that keeps deposits on time and sales at the rate you expect.
7 min read Funding & operationsIs Your Card Processing Ready for the Holiday Rush?
Five checks to run before the busiest weeks of the year, while there is still time to fix what you find.
8 min read Funding & operationsACH and e-Transfer vs Card Payments: When to Use Each
Cards are convenient and fast; bank payments are cheaper and better suited to large invoices. Most businesses need both.
8 min read Funding & operationsHow Card Payments Work: Authorization, Clearing, Settlement
An approval at the terminal is not money in your bank. Here is what happens between the tap and the deposit, in the card networks' own terms.
7 min read Funding & operationsForm 1099-K for Card Payments: What Merchants Need to Know
If customers pay you by card, your processor reports it to the IRS whatever your volume. Here is what the form shows and how to reconcile it with your books.
7 min read Funding & operationsBookkeeping for Card Payments: Gross Sales, Fees and Refunds
Your bank deposit is a net number. Your books, and the IRS, start from gross.
7 min read Funding & operationsRefunds vs Voids: What the Card Rules Actually Require
A void stops a payment that has not settled. A refund sends money back on one that has. The rules and records differ.
7 min read Funding & operationsHow Payment Timing Shapes Your Cash Flow
The money moves on other people's clocks. Three of those clocks are published.
8 min read Funding & operationsSyncing Card Payments With QuickBooks Online
Your invoice says one amount and your bank says another. Here is how Intuit says to record the difference.
7 min read Funding & operationsReconciling Card Deposits Without Losing an Afternoon
A batch and a deposit are two different measurements of the same day. The gap is usually explainable and occasionally not.
8 min read Funding & operationsSame Day ACH: Windows, Deadlines and Dollar Limits
Same day does not mean immediate. It means one of three fixed windows, and missing one by a minute costs a day.
8 min read Funding & operationsNext-Day Funding: How Settlement Timing Actually Works
Funding speed is mostly about cut-off times and banking days. Both are knowable before your first deposit.
8 min readEvery fee named, usually within 4 hours. Or call now and we quote you on the spot.
Everyone else in this industry says twenty-four hours. We say four — and if that is still too slow, pick up the phone and get your numbers while you are on the call. No contract, nothing to cancel, no pressure.